REGISTRATION CONDITIONS

Please read these registration terms and conditions carefully and ensure you understand them before you register for the event. By registering your details and completing payment for the event, you agree to be bound by these terms and conditions. These terms and conditions are applicable to all participants.

1 Race Regulations

i. Each participant is responsible for reading and understanding the UTMB World Series race regulations before registering. Each participant must comply with these race regulations at all times during the event, including when on the course and at the event venue(s) before and after their competition.

ii. A participant may be penalised or disqualified from the competition, and prevented from taking part, if they do not comply with the race regulations. A full list of time penalties and disqualifications is included in the race regulations.

2 Registration

i. Each participant must complete their registration, including full payment of the entry fee, using the online registration platform prior to the registration deadline to be eligible for their competition. This includes acknowledgement they have read and understood these terms and conditions and agree to comply with the UTMB World Series race regulations.

ii. Incomplete registrations and payments do not allow a person to be eligible for participation in the competition. UTMB UK cannot be responsible for a person who does not fully complete a registration.

iii. Registration into a race is not accepted on the day of competition.

iv. There are no waiting lists in operation for any race distances.

v. Each participant must attend the event registration in person to produce their photographic identification before they will receive their race bib. The opening timings for event registration will be publicised within the event schedule on the event website and confirmed in the Runner's Guide. It is the responsibility of each participant to read and understand the event schedule and be available during these opening timings to produce their photographic identification and collect their race bib. A participant who does not produce their photographic identification, and does not collect their race bib, will be withdrawn from the competition.

vi. It is the responsibility of each participant to ensure their contact details, medical details and emergency contact details associated with their registration remain up-to-date at all times.

vii. A participant must be at least 20 years old on the day of competition to enter an ultra distance race.

3 Modification or cancellation of the event

i. UTMB reserve the right to modify the event format, including but not limited to; routes, timings (including competition dates, start times and cut-off times), locations, venues and participant services.

ii. In exceptional circumstances such as a force majeure event, UTMB reserves the right to temporarily stop a race in progress, cancel a race or cancel the event. If this were to occur, UTMB will inform participants of the modification or cancellation by e-mail using the contact details provided on the participant’s registration. If, due to the timing of the force majeure event it is not practical to contact participants by e-mail, UTMB will choose alternative reasonable methods to inform participants.

iii. A force majeure event includes any act, condition or event beyond UTMB’s reasonable control which makes the hosting of the event or races impractical, unsafe or incapable to be delivered. This may include (without limitation): strikes, industrial action, threats or acts of terrorism or war, civil disorder, riots, public disaster, fire, explosion, power failure, essential services failure, technical failure, loss of public or private communications, national mourning, government or public authority orders, earthquakes, storms, floods, adverse weather, natural disaster, epidemic, pandemic, intervention by Police or Fire Service.

iv. UTMB will not be liable or responsible for failure to perform our obligations within these terms and conditions which are caused by acts, conditions or events beyond our reasonable control. UTMB will not be liable for any costs incurred by a participant, including travel, accommodation, or expenses if an event, or race, is modified or cancelled.

v. Registration entry fees are non-refundable should an event, or race, be cancelled due to exceptional circumstances as costs will have already been incurred in the organisation of the event.

vi. In exceptional circumstances where an event, or race, has to be cancelled, and we are not able to modify the event format, a participant may have their registration deferred to the next scheduled edition of the event the following year at no extra cost to the participant. Information on the deferral opportunity will be e-mailed to all participants should an event, or race, be cancelled. The participant must contact UTMB within the publicised time period to request this deferral. If we have not heard from a participant by the deadline given, we will be entitled to assume your registration has expired.

4 Refunds, transfers, deferrals and insurance

i. Registration entry fees are non-refundable should a participant no longer be able to attend the event.

ii. Each registration is personal to the participant. A registration is non-transferable to another person under any circumstances.

iii. Deferrals are not available to a future edition of the event under any circumstances other than those outlined in the UTMB World Series Pregnancy Policy.

iv. Each participant will have the option to subscribe to cancellation insurance when using the online registration platform. This cancellation insurance cannot be purchased after the registration has been completed. It is recommended all participants subscribe to this cancellation insurance for protection of their registration entry fee as detailed within the specific terms and conditions of the insurance policy. This cancellation insurance, and the claims process, is managed externally to UTMB. UTMB are not responsible for determining if a participant’s claim is valid or for providing evidence to a claim.

5 Change of competition

i. A participant can change their competition (i.e. race distance) prior to the registration deadline only if there are registrations available within the subsequent competition. A participant cannot change their race distance if the subsequent competition is full. Participants should use the Contact Form to make this request.

ii. A participant can change to a shorter race distance prior to the registration deadline at no extra cost. The difference in registration entry fee will not be refunded.

iii. A participant can change to a longer race distance prior to the registration deadline with an extra cost. The difference in registration entry fee at the time of the change will need to be paid before the change in race distance is confirmed.

6 Participant obligations

i. Each participant must understand and accept the nature of trail running and ultra running is a potentially hazardous activity which involves running or walking throughout both daytime and nighttime, with potentially challenging weather conditions over undulating, uneven and often wet natural and non-natural terrain.

ii. By registering for the event each participant is aware of the physical and mental challenges of ultra running and the risks associated with taking part, which may result in serious injury, impairment or death.

iii. By registering for the event each participant acknowledges and declares they are physically fit, in good health and will undertake adequate training prior to the competition. It is the responsibility of the participant to declare any medical conditions, injuries or allergies which may prevent their safe participation and must have these written on their race bib prior to participating in the competition.

iv. It is the responsibility of each participant to ensure they have the necessary capability, skills and experience to undertake the event and take care for their own safety without endangering themselves or others. Each participant is responsible for deciding to continue to participate in the competition and complete the race distance ahead of them without endangering themselves or others.

7 Safety and medical

i. Each participant is required to obey instructions from UTMB staff and volunteers, and relevant event signage before, during and after their competition. While on the course, volunteers and staff may indicate the route direction or obstacles ahead. It is the responsibility of the participant to decide how to move in a safe manner.

ii. By registering for the event each participant acknowledges there are professional doctors and qualified medical staff who are entrusted and obligated to provide medical care and treatment, and consent to receive medical treatment which may be necessary in the event of injury or illness.

iii. The event organiser may use Unmanned Aerial Vehicles (UAVs), also known as drones, to capture digital content of the event. Participants must follow the instructions and requests of the UAV pilot at all times should the participant be near a UAV in flight.

iv. Each participant is responsible for managing their own footcare during the competition.

8 Clothing and equipment

i. Each participant is required to carry appropriate clothing and equipment as instructed by UTMB with them at all times during the competition. These mandatory kit requirements are essential for the safety and comfort of the participant in an emergency situation and must be adhered to. Clothing and equipment must be of a suitable size so it can be worn and used by the participant effectively. Participants who do not have mandatory kit with them both before and during the competition may be prevented from taking part in, or continuing in, and disqualified from, the competition.

ii. The mandatory kit list for each competition is the minimum clothing and equipment we require a participant to wear or carry. Each participant is recommended to add to this list to ensure they have the necessary clothing and equipment items to remain comfortable while completing the competition.

iii. UTMB will provide drinking water at designated locations along the course. Outside of these locations it is the participant’s responsibility to source, and assess, the suitability of drinking water. Participants are recommended to provide a water purification kit if they intended to drink from non-mains water sources. UTMB cannot be responsible for the quality of drinking water outside of the designated locations.

iv. UTMB cannot accept liability for any damage, loss or theft to your clothing or equipment while at the event.

v. Clothing and equipment which remains at the end of the event will be treated as lost property and kept for seven days. Lost property will be sorted with any damaged, soiled or unusable items being appropriately disposed of. Any items which are clean and reuseable may be returned to the participant if the participant contacts UTMB within seven days using the Contact Form and agrees to arrange and cover the cost of postage. Lost property not claimed will be donated to charity or recycled as necessary.

9 GPS equipment

i. A participant may be issued with equipment by UTMB, such as a GPS tracker, as part of their participation in the competition. Should a GPS tracker be damaged, lost, stolen or not returned to UTMB at the end of the competition, the participant agrees to cover the cost of the replacement GPS tracker. This is currently £140.00 (+ VAT).

10 Liability and indemnity

i. By registering for the event each participant understands and agrees they participate in the event entirely at their own risk, they must rely on their own ability in managing potential problems, and must conduct themselves in a manner which is safe for themselves and all others throughout the duration of this event.

ii. Each participant accepts the event organisers, officials, employees and contractors and any person involved in the organisation of the event are not liable for any personal injury, illness, disability, death or property damage or theft they may suffer as a result of their participation in the event, whether prior to, during or subsequently after the event. Each participant enters the race entirely at their own risk.

iii. By registering for the event each participant accepts they must make all reasonable precautions for the protection of their person and property while participating in the competition, and acknowledge personal accident insurance and personal items insurance is their responsibility.

11 Data protection

i. Information on how we use your personal data is detailed in our Privacy Policy.

12 Digital content

i. UTMB captures photo and video content at the event to produce audio and visual recordings for use in media, publicity and advertising. By participating in the event each participant consents to their image being used within media both nationally and internationally for UTMB and our partners as required at no cost.

13 Travel, accommodation, and expenses

i. Each participant is responsible for their own travel, accommodation and expenses requirements to attend the event. By registering for the event each participant must make their own preparations to attend at the time and date required for the event registration in person to receive their race bib and the start of their competition.

ii. If travelling by car, a participant is responsible for the chosen location and suitability of car parking and any fees which need to be paid. Participants are recommended to use designated car parking areas. UTMB accept no liability for any incurred fees, damage or loss as a result of car parking.

14 General

i. Each participant agrees to conduct themselves in a sporting and professional manner and accepts the decision of the officials and medical staff. The decision of the Event Director will be final in all circumstances, including any withdrawal or disqualification from the competition. Should a participant be disqualified from the competition, they accept there will be no refund of their registration entry fee.

ii. UTMB will provide each participant with a finish time upon completion of the competition. However, should there be any technical faults, digital errors or irregularities beyond the control of UTMB, the event organisers cannot be held responsible for anomalies.

iii. UTMB reserve the right to alter these terms and conditions by providing written notice to participants by e-mail prior to the event.

Last updated: 24 March 2025.